Executive and Personal Virtual Assistant
20four7VA
Worldwide
fulltime
Posted 3 hours ago
Job Description
Title: D-CPT-9851 Executive and Personal Virtual Assistant
Independent Contractor – Business Support VA - Entry, Junior, Senior, Advanced Level (Remote).
Overview
We are seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
Client is seeking a proactive, detail-oriented female Executive & Personal Assistant to provide comprehensive administrative and financial support. This role requires strong organizational skills, excellent communication, and the ability to take initiative in managing both business and personal matters efficiently.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
- Manage the executive’s calendar, emails, and daily schedule using Outlook and Teams
- Serve as a check-and-balance across the business and internal team operations
- Attend and take detailed notes during weekly Wednesday meetings (2 hours)
- Follow up on calls and ensure timely task completion
- Assist with budget planning and financial management, including creating and maintaining a strict budget to restore working capital
- Support in managing personal credit, helping to develop and enforce a debt repayment plan
- Maintain accurate records and track finances using QuickBooks
- Prepare presentations and reports in PowerPoint
- Provide proactive input and recommendations to improve processes and support overall efficiency
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
Skills
The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:
- Proven experience as an executive or personal assistant
- Fluent in English, with excellent written and verbal communication skills (near-native - native/neutralized accent)
- Proficiency in Microsoft Outlook, Teams, and PowerPoint
- Familiarity with QuickBooks or similar accounting software
- Strong organizational and time management skills
- Ability to work independently, take initiative, and think ahead
- Ideal candidate: A self-starter who is reliable, detail-oriented, and resourceful. Someone who can seamlessly balance both business and personal tasks, maintain confidentiality, and contribute ideas to improve daily operations
- Client industry: Logistics
Work Schedule
- Contracted Hours per Week: 10 Hours/week (with potential increase to 20 hours/week)
- Scheduled Working Days: Monday (3 hours), Wednesday (4 hours), Friday (3 hours)
- Daily Working Time: between 12-4 PM EST
Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
Terms of Engagement
- Contractors will operate under a Master Services Agreement and a Statement of Work
- This is not an offer of employment; contractors are not employees of 20four7VA or any client
- All compensation is processed through 20four7VA according to the terms of the engagement
By submitting your application, you acknowledge that this opportunity is for an independent contractor engagement and not an offer of employment. All applications will be reviewed based on alignment with client needs, qualifications, and availability. If selected, a member of our team will reach out to discuss next steps and potential client matching.
We look forward to reviewing your application and potentially working with you on future client engagements!
Required Skills
Microsoft PowerpointQuickBooksOrganizational Skills
About the Company
20four7VA
Human Resource Services
11 - 50 Founded 2010
20four7VA offers reliable virtual assistant services to businesses on a global scale. Over the years, we have served over 3,000 clients on six continents across dozens of industries, including eCommerce, construction, healthcare, real estate, hospitality, finance, education, and more.
We work with small-to-medium-sized businesses, solopreneurs, and freelance business owners in any industry to provide them access to skilled offshore contract talent that will allow them to scale their businesses faster and more efficiently at a reasonable cost.
20four7VA is a privately held remote hiring and contract staffing company specializing in cost-effective and impactful staffing solutions. We provide customizable and scalable offshore outsourcing services to businesses across various industries.
We have helped 3000+ companies grow their market share by providing them with on-demand access to our global community of over 750+ offshore contract talent.
Our commitment is to help our clients scale their businesses successfully and provide sustainable job opportunities to communities worldwide in the way that we know best — virtual staffing.
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Company
20four7VA
Human Resource Services
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