Project Design Management Specialist
The Hello Team
Global
fulltime
Posted 8 hours ago
Job Description
Job Summary:
We are seeking an experienced and detail-oriented Remote Project Design Management Specialist to join our commercial furniture design and proposal team. This role is responsible for supporting projects throughout the full project lifecycle, from initial space planning and furniture selection through product specifications, pricing, proposals, revisions, customer approval, ordering, and project completion. The ideal candidate has hands-on experience in the commercial office furniture industry and strong knowledge of furniture layouts, space planning, product specifications, quotations, and proposal development. Experience with CET Commercial Interiors and/or 2020 CAP-Giza is strongly preferred, along with proficiency in Adobe InDesign, Excel, and other project documentation tools. In this role, you will collaborate closely with internal design and operations teams, customers, manufacturers, and manufacturer representatives to ensure that layouts, product selections, finishes, pricing, specifications, and order documentation remain accurate and consistent throughout each project. The role requires excellent attention to detail, strong organization, effective communication, and the ability to manage multiple projects, revisions, and priorities in a remote environment. This is a design, specification, and project coordination role with no sales, prospecting, lead-generation, business-development, or commission responsibilities.
Key Responsibilities:
Design & Space Planning
- Develop commercial office furniture layouts and space plans from architectural drawings, customer requirements, field information, and project discussions.
- Use CET Commercial Interiors and/or 2020 CAP/Giza to create layouts, specifications, bills of material, and related project documentation.
- Produce appropriate 2D/3D views, renderings, elevations, and presentation graphics.
- Research and specify furniture products, sizes, finishes, fabrics, laminates, paint colors, and other product details.
- Identify appropriate product alternatives and value-engineering options when needed to meet project budgets, requirements, or lead times.
Proposals, Pricing & Revisions
- Prepare professional customer proposals using Adobe InDesign, Acrobat, Excel, CET/CAP output, manufacturer literature, product images, plans, renderings, and supporting project information.
- Obtain and verify manufacturer pricing, discounts, freight information, lead times, and product specifications.
- Maintain accurate costing and pricing information and incorporate revisions consistently throughout drawings, specifications, pricing, and proposal documents.
- Maintain strong version control so the current approved design, pricing, finishes, and specifications remain consistent across all project documents.
Project Coordination & Order Support
- Participate in internal and customer project meetings as appropriate, primarily to address design, specification, product, finish, and project-detail questions.
- Communicate professionally with customers, manufacturers, and representatives regarding layouts, product selections, revisions, finishes, pricing, availability, samples, and technical information.
- Assist with converting approved proposals into accurate orders, including QuickBooks quotes, purchase orders, deposit invoices, and related documentation.
- Review manufacturer order acknowledgements against purchase orders and approved specifications and identify discrepancies before production.
- Assist with order tracking, estimated ship dates, delivery information, manufacturer updates, and project documentation.
- Maintain current project information in Monday.com, spreadsheets, and customer/project folders and coordinate with operations through delivery, installation, punch-list items, and completion.
- Perform other duties related to the position as assigned.
Qualifications & Requirements:
- Proficient level of English (written and spoken).
- Ability to work independently in a remote environment and collaborate effectively with internal teams, customers, and vendors.
- Experience with commercial furniture layouts, specifications, quotations, and proposals.
- Proficiency in Adobe InDesign, Microsoft Excel, and Microsoft Word.
- Experience with CET Commercial Interiors / 2020 CAP-Giza.
- QuickBooks Online and Monday.com experience highly preferred.
- Strong attention to detail with dimensions, quantities, finishes, pricing, and orders.
- Strong organizational and project-management skills with the ability to manage multiple projects and revisions.
- Willingness to learn new manufacturers, products, software, and internal procedures.
- Strong organizational and project-management skills.
- Ability to manage multiple projects and priorities simultaneously.
- Resourceful, accountable, with a strong sense of ownership.
- Out-of-the-box thinker, highly adaptable, reliable, self-motivated, and confident.
- Strong multitasking skills in fast-paced work environments.
- Excellent organizational skills with the ability to manage daily operations.
- Familiar with standard business tools (email, spreadsheets, document management).
- Ability to quickly learn new systems, software, and workflows.
- Ability to follow established processes accurately with minimal supervision.
- Ability to work U.S. EST (New York) business hours and adapt to business needs.
- Interested in long-term career opportunities.
- Reliable Windows 10+ computer, two monitors, and high-speed internet.
- Professional home workstation capable of supporting uninterrupted remote work.
Compensation & Benefits:
- 100% remote work.
- Compensation in USD.
- Full-time position with 40 hours weekly.
- Please note that this is a long-term opportunity.
- Great work environment with potential for growth.
Required Skills
Adobe InDesignMicrosoft ExcelMicrosoft WordProject ManagementWritingQuickBooksCommunicationOrganizational SkillsAttention to Detail
About the Company
The Hello Team
Human Resource Services
1k-10k Founded 2021
The Hello Team helps U.S. companies build high-performing offshore teams with the structure, accountability, and operational support required to scale.
We are not a resume-sending marketplace. We operate as a complete hiring and workforce system, combining on-the-ground recruiting, structured onboarding, dedicated account management, and ongoing performance oversight.
Clients work with The Hello Team to fill critical roles across operations, customer support, healthcare, insurance, real estate, and back-office functions—while maintaining consistent execution, clear ownership, and high retention.
Multilingual talent coverage across 35+ languages (including English, Spanish, Russian, Uzbek, and Chinese).
The Hello Team was built for companies that are done experimenting with low-standard outsourcing. We provide long-term employees supported by real operational systems — from hiring and training to performance management and accountability. We believe quality talent requires structure, support, and ownership. That’s why we operate at higher standards, attract stronger candidates, and back every employee with the systems needed to perform consistently over time.
The Hello Team was founded after seeing offshore hiring fail for the same reasons again and again — weak vetting, no accountability, poor support, and constant turnover. Companies would hire employees abroad only to find themselves managing everything alone. Performance slipped, communication broke down, and replacements became routine. We built The Hello Team to fix that. Not by lowering standards, but by raising them. Our model combines higher-caliber hiring with real account ownership, workforce management, ongoing training, and performance oversight. We don’t believe you can pay janitorial rates and expect executive-level performance. Starting at professional standards allows us to build stable teams that perform, grow, and stay.
The Hello Team is designed for companies that want offshore hiring to feel structured, predictable, and professional. We work with organizations building long-term teams who value performance, accountability, and stability. Our clients range from growing companies to established enterprises across healthcare, insurance, real estate, e-commerce, and professional services. They come to us because they want employees supported by real systems, clear ownership, and consistent oversight. If you’re searching for the lowest possible rate, we may not be the right fit. If you’re looking for long-term employees backed by real accountability and an operational structure that holds up over time, The Hello Team is built for you.
We are not a resume-sending marketplace. We operate as a complete hiring and workforce system, combining on-the-ground recruiting, structured onboarding, dedicated account management, and ongoing performance oversight.
Clients work with The Hello Team to fill critical roles across operations, customer support, healthcare, insurance, real estate, and back-office functions—while maintaining consistent execution, clear ownership, and high retention.
Multilingual talent coverage across 35+ languages (including English, Spanish, Russian, Uzbek, and Chinese).
The Hello Team was built for companies that are done experimenting with low-standard outsourcing. We provide long-term employees supported by real operational systems — from hiring and training to performance management and accountability. We believe quality talent requires structure, support, and ownership. That’s why we operate at higher standards, attract stronger candidates, and back every employee with the systems needed to perform consistently over time.
The Hello Team was founded after seeing offshore hiring fail for the same reasons again and again — weak vetting, no accountability, poor support, and constant turnover. Companies would hire employees abroad only to find themselves managing everything alone. Performance slipped, communication broke down, and replacements became routine. We built The Hello Team to fix that. Not by lowering standards, but by raising them. Our model combines higher-caliber hiring with real account ownership, workforce management, ongoing training, and performance oversight. We don’t believe you can pay janitorial rates and expect executive-level performance. Starting at professional standards allows us to build stable teams that perform, grow, and stay.
The Hello Team is designed for companies that want offshore hiring to feel structured, predictable, and professional. We work with organizations building long-term teams who value performance, accountability, and stability. Our clients range from growing companies to established enterprises across healthcare, insurance, real estate, e-commerce, and professional services. They come to us because they want employees supported by real systems, clear ownership, and consistent oversight. If you’re searching for the lowest possible rate, we may not be the right fit. If you’re looking for long-term employees backed by real accountability and an operational structure that holds up over time, The Hello Team is built for you.
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Company
The Hello Team
Human Resource Services
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